As an Online Business Manager, having worked with many many clients in different stages of their business (and me staying on top of my own!) I understand the importance of staying organized and on top of your workload as an online coach, course creator or entrepreneur. With so many tasks vying for your attention, it’s easy to feel overwhelmed and unsure of where to focus your energy. That’s why I want to share some strategies and techniques that I’ve found to be particularly effective when it comes to evaluating tasks and prioritizing your workload.

Here are a few of my favorite tools and methods:

• The Eisenhower Matrix: This tool has been a game-changer for many of my clients. It helps you prioritize tasks based on their level of urgency and importance. Tasks are divided into four categories: urgent and important, important but not urgent, urgent but not important, and not urgent or important. By focusing on the “urgent and important” tasks first, you can minimize distractions and maximize your productivity.

• Time blocking: This technique is a great way to structure your day and ensure that you’re spending your time on what’s most important. Simply set aside specific blocks of time in your schedule for specific tasks. For example, you might block off a few hours each day for creating content, and another hour for responding to student inquiries. By breaking your workday into smaller chunks, you can stay focused and avoid burnout.

• The 80/20 Rule: This principle states that 80% of your results come from 20% of your effort. To apply this rule to your work, focus on identifying the 20% of tasks that have the greatest impact, and prioritize those first.

• The Pomodoro Technique: This time management method involves working in 25-minute intervals, followed by a five-minute break. By breaking your workday into smaller chunks, you can stay focused and avoid burnout.

1. Delegation: If you’re feeling overwhelmed by your workload, it might be time to consider delegation. Identify tasks that can be outsourced to others, whether it’s hiring a virtual assistant or partnering with another coach or course creator.

By using these strategies and techniques to evaluate tasks and prioritize your workload, you’ll be able to stay focused, minimize distractions, and maximize your productivity. I’ve seen firsthand how effective these tools can be, and I’m confident that they’ll help you achieve your goals and grow your business.

Of course, everyone’s preferences and needs are different, and what works for one person may not work for another. That’s why I would love to hear from you!

What’s your favorite technique for evaluating tasks and prioritizing your workload?

Why do you find it to be particularly effective?